As a student, you likely have to use Microsoft Excel on a daily basis. This article is designed to provide you with some Excel tricks and tips to make your life easier when using the software. For example, you should know that you can copy and paste values from one cell in Excel into an adjacent cell? Did you learn about the essential functions of SUM, AVERAGE, MINIMUM & MAXIMUM? If not, then this article is for YOU!
How can you use Excel as a student?
There are many methods you can use Excel being a student. some of them are highlighted below:
- Summarizing data with Excel formulas
- Calculating grades in your course using the AVERAGE formula to get a grade point average (GPA)
- Work out how much you are spending on bills each month – and see if there’s anything you can cut back on.
- Track what classes you have taken, what you still have to take, and what grades you got
- Calculate your GPA in Excel using the AVERAGE formula (with formulas)
- Find out if any of your classes require a particular textbook – and buy it online.
- Start keeping track of where all those pesky syllabus papers are with an excel spreadsheet!
Also, see Excel assignment help to understand how to keep the assignments simple.
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What is the fastest way to improve Excel skills?
You can improve your Excel skills if you keep practicing with Excel. Start your practice by making your quizzes and exams to see if you can get a perfect score on them.
You can even ask for help from other classes or find an online forum where students ask questions about the same topics as yours. If the tips mentioned above are not fit for you, you can go for assignment help to submit your homework faster.
What is the most difficult thing to do in Excel?
The most challenging thing to do in Excel is probably the CALCULATE function. This is difficult for the students because the formulas are a little bit complex.
What are the most useful Excel functions?
Some of the most beneficial Excel functions are the essential functions like SUM, AVERAGE, MINIMUM, and MAXIMUM.
What are some tips and tricks in Excel?
Let us discuss some advanced Excel tricks below:
- Select the rows and/or columns you have to freeze
Microsoft Excel can hide and display rows, columns, or individual cells to comprehend what is displayed. Though this is the default setting, it can be tricky with some monitors.
To avoid scrolling unnecessarily on your spreadsheet, you have the option to freeze rows that will show up in the top left-hand corner of your spreadsheet.
Navigate to the cell at the intersection of a row and column that you want to freeze to keep it in view. Once there, click on view at the top of your screen; if you want to have all headings visible, select Freeze Panes. If there are headings that you do not need at any given moment, unselect those rows or columns.
- Add more rows or columns of data
When you are faced with a lot of data, figuring out where to put it can be a great challenge. For those interested in saving time and avoiding tedious additions, you may want to consider adding rows in bulk.
To quickly create a new column, press Control+Shift+Equals simultaneously. You can also tap on the “Insert” tab and select “New Column” from this menu.
The highlighted rows will be available as options to insert if you right-click before selecting “new columns.”
- Navigate quickly
There are two shortcuts for saving time with scrolling in Excel. One, you can use the End key and either arrow keys directly under it. Alternatively, press Control + Arrow Keys on your keyboard.
To move to the beginning of your spreadsheet, press Control and Home at the same time. Suppose you have to shift the cursor to the cell where your frozen row and column intersect; press key combinations for each of those (such as CTRL-ALT-G).
- Ignore the equal sign
When entering a formula, you don’t need to use the Equal sign key each time. Excel automatically adds an equal sign when a plus or minus symbol is typed first.
For example, to enter the formula “=A+B,” you can type in A and then press the plus key on your keyboard.
5. Remove blank cells
Excel lets you directly delete empty cells from your spreadsheet, so if you want to calculate the average of a row or column, clear those cells first. If you use all 30 cells in your calculation and 10 cells are blank, your answer will vary from what you would get if you used only the 20 cells with data.
You can remove empty cells in a row or column by tapping “Control + G” and selecting “Special.” Choose “Blanks,” then click on the option with an “Ok” provided at the bottom of the dialogue box.
6. Apply formatting repeatedly
Excel’s Format Painter tool can dramatically improve your work by automatically copying formatting to other cells. Newer versions of Excel allow you to use the Format Painter more than once. Double-clicking the Format Painter while in Excel will activate it as many times as you need. To end the process, press your Escape key.
7. Tailor-make shortcut options
One of the best features of Microsoft Excel is that you can customize certain features according to your Excel project needs. For example, once you click on “Options” at the top of your screen and select “General,” it will bring up a menu where you can activate or deactivate shortcuts from the pre-programmed design.
To add, remove or edit options for your shortcut menu on a Microsoft Excel spreadsheet, click “File” and then drag the scroll bar to select “Options.” You will be directed towards the Quick Access Toolbar from here; hovering over any of these tabs with your mouse cursor will make it easier to know what you want to customize.
In the bottom-right corner of your screen, there are four tabs that you can click on to customize how Excel functions: “Home,” “Insert,” “Page Layout,” and “Formulas.” If you want to add a custom shortcut, all you have to do is drag it from the right-hand menu into the corner.
Once you have selected the desired shortcut, press “Save,” and your changes will be saved automatically to that window.
8. Transfer text to columns
In Excel, it is possible to extract pieces of text from cells. For instance, if you need a person’s first name in one cell and their last name in another cell, select the cells you want to extract data from.
Click “Data,” “Text to Columns,” and then choose your separation option for the data under “Delimiters.” Once you have chosen your format and destination options in the drop-downs that appear on the right side of the window, click “Finish.”
9. Autofill to fill in specific cells automatically
Here is an example of one of the fun excel tricks for college students.
Peter has a goal of saving more money. He wants to calculate his total savings for 15 weeks, and he needs an average calculation in order to do that. Peter wants a way of tracking his progress in Excel.
He does not want to have to keep typing out seven days, then 14, and so on each week. Microsoft Excel has an Autofill feature that would allow John to enter data once at the start of the week and see the rest updated automatically when he adds or deletes data for that.
In order to use this function, he must enter a value in one cell and another value in the corresponding cell below it. If there is a pattern from which Excel can discern, then it will do so.
So if the first cell had a value of five and the second cell had a value of 10, he would just need to select those two cells, hover over the bottom right corner with his cursor, drag down to however many rows needed for that order. Letting go after will populate with all orders in a consistent pattern: 15, 20, then 25.
To unlock the Excel assignment mystery, read Excel homework help: The best way to tackle your Excel assignments.
10. Shift between spreadsheets
If you want to move from one spreadsheet on the left side of your screen to another, press Ctrl+Page Up. Suppose you want to move in the opposite direction; press Ctrl+Page Down.
Learning keyboard shortcuts may not seem like a big deal, but they can save you time in the long run. Plus, if you can finish your work quicker, there’s more time for other things.
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So now, when you know how to use the tips and tricks, what are you waiting for? Use the excel help tricks and tips and make your study easier to cope with.